Outgoing Loan Program
Outgoing Loan Program
The Southern Nevada Art Museum is committed to fostering public access, scholarly research, and cultural exchange through its Outgoing Loan Program. Works from our collection are made available on loan to qualified institutions to enhance public appreciation and to support academic inquiry and exhibitions worldwide.
All loaned items must be treated with the highest standards of care, equivalent to those maintained by the Southern Nevada Art Museum. Only objects that are part of our permanent collection and are deemed to be in stable condition will be considered for loan. Loans may be limited based on conservation concerns, fragility, rarity, exhibition commitments, or institutional priorities.
Borrower Requirements
Borrowing institutions must provide comprehensive documentation of environmental controls, storage and exhibition conditions, security protocols, and handling procedures. Each request must demonstrate the ability to maintain the safety and integrity of the object throughout the loan period, including transit.
In some cases, additional conditions may apply, such as courier accompaniment, conservation oversight, or installation requirements. These will be outlined in the formal loan agreement.
Loan Request Timeline
All loan requests must be submitted no fewer than six months in advance of the proposed loan start date. The loan start date is typically considered to be one month prior to the opening of the exhibition.
Late submissions may be reviewed on a case-by-case basis and could incur additional fees. Early inquiries are encouraged to ensure adequate time for internal review and preparation.
Application Process
Loan requests must be submitted through the Southern Nevada Art Museum Online Outgoing Loan Request Form. Applicants will need to include the following materials:
- Organizer name and contact information
- Exhibition title, dates, and venues
- A written description of the exhibition’s goals and significance
- A checklist of the requested objects
- Facility Reports for all participating venues
- A formal letter of request addressed to the Director
- Registrar contact at borrowing institution
- Documentation of insurance coverage and funding sources
- Publication details, if applicable
Estimated Loan Costs
Unless otherwise negotiated, borrowing institutions are responsible for all costs associated with the loan. These may include:
- Loan Fee: $500 per loan (Rush Fee: $500 for requests made within 6 months of start date)
- Conservation evaluation or treatment
- Custom mounts, framing, and preparation
- Packing materials, crates, and disposal
- Domestic/international shipping
- Fine art insurance
- Courier travel and per diem, if required
An itemized cost estimate will be provided upon loan approval. Final costs may vary based on the object’s needs and project scope.
Loan Conditions
Approved loans will be governed by specific requirements concerning:
- Handling and installation
- Packing and transit
- Security and environmental conditions
- Courier escort and insurance coverage
- Display specifications
No object may be released until all conditions are met, including a fully executed loan agreement and receipt of a valid certificate of insurance. Loan preparation will not commence until documentation is complete.
Review & Approval
Loan requests are reviewed by the Outgoing Loan Committee, including representatives from the curatorial, conservation, and registration departments. The full review and decision process may take up to three months.
Once approved, formal notification will be issued by the Director’s Office. The Registrar will then initiate documentation and coordination with the borrowing institution.